Payroll Clerk


The payroll clerk position is accountable for collecting timekeeping information, incorporating a variety of deductions into a periodic payroll, and issuing pay and pay-related information to employees.  The Payroll Clerk processes the bi-weekly payroll, assist with payroll related accruals, and performs the reconciliation of the payroll accounts.

Essential Functions:

  1. Responsible for the preparation and processing of biweekly payroll for over 150 employees.
  2. Review and ensure accuracy of approved timesheets and expense reports.
  3. Track and deduct all garnishments and other special payroll deductions.
  4. Maintains payroll information by collecting, calculating, and entering data.
  5. Updates payroll records by entering changes in exemptions, insurance coverage, savings deductions, and department/division/group transfers.
  6. Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
  7. Determines payroll liabilities by calculating employee federal and state income and social security taxes and employer's social security, unemployment, and workers compensation payments.
  8. Responsible for the coordination efforts between payroll, human resources, and other departments to ensure proper flow and maintenance of employee data (including preparation/distribution of detailed reports, overtime, leave balances, head count, etc.)
  9. Establish/maintain payroll related employee records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to policies including compliance with federal/state/local regulations.
  10. Resolves payroll discrepancies by collecting and analyzing information.
  11. Provides payroll information by answering questions and requests.
  12. Maintains payroll operations by following policies and procedures; reporting needed changes.
  13. Maintains employee confidence and protects payroll operations by keeping information confidential.
  14. Contributes to team effort by accomplishing related results as needed.
  15. Develop and maintain knowledge of current and future payroll related developments and maintain compliance of the company with related regulation.
  16. Identify deficiencies and develop alternative processes and solutions under direction of the Accounting Manager.
  17. Submit regular, detailed reports to the CFO summarizing key payroll related information and statistics on a monthly basis.
  18. Assist the Accounting Manager and the CFO in payroll related projects.
  19. Perform all duties in a safe manner in compliance with company policies.
  20. Project proper corporate image when representing the Company – internal and external.

Job Specifications:

Associate Degree in Business Administration/Finance required, Accounting Degree preferred. 

Three plus years in a Payroll Office performing all payroll functions, three years additional payroll office experience in lieu of Associate's degree; strong skills using and understanding the flow of transactions in an integrated and automated payroll accounting system; ability to maintain confidentiality and exercise extreme discretion; excellent problem solving/judgment skills, and high level of attention to detail and accuracy; strong organizational skills, and the ability to work under pressure; ability to handle and prioritize multiple tasks and meet all deadlines.

Payroll skills:

  1. “WorkforceNow”/ADP Payroll proficiency.
  2. Empower/Fidelity/401(k) proficiency.  
  3. Knowledge of multi-state payroll.
  4. Knowledge of wage withholding orders and garnishments.
  5. Ability to work in a team oriented environment.
  6. Ability to work independently in a time sensitive and highly confidential environment.
  7. Must possess sound decision-making skills and multi-task while working in an environment of stress with specific deadlines.


Maintain Personnel and System Records:

  1. Keep payroll related employee records and computer records updated with current employee information, i.e. rates, W4 status, benefit status, address or telephone numbers, etc.
  2. Up-keep of I-9 documentation.
  3. Prepare bi-weekly/monthly/quarterly/yearly payroll related accruals and reconciliations.
  4. Complete payroll related employment verification based on HR department requests.


Departmental Duties:

  1. Ability to answer questions regarding payroll policies and the employee handbook.
  2. Review and propose updates to the employee handbook on a regular basis.
  3. Supervisory skills to lead and direct personnel in a positive and professional manner.
  4. Strong computer skills required: Microsoft Office Suite (e.g. Word, Excel), ADP/Workforcenow, Empower/Fidelity/401(k).
  5. Strong verbal and written communications skills are required for this position.
  6. Good interpersonal skills – ability to liaise at all levels.
  7. Outgoing, personable, responsible, self-motivated, and confident.
  8. Potential to relocate to the Muskegon, MI area for this position.
  9. Reasonable accommodation, upon request, and if feasible, may be made on behalf of individuals with disabilities or if regarded as disabled that they may perform the essential functions.


If you are interested in applying for the Payroll Clerk position, please email your resume to: Michelle Clark: